Every free productivity & notes tier that clears our bar in 2026: 14 offers meet the criteria and 2 offers are demoted with a named reason. Verified pricing, recorded changes, and a published ranking method.
Fully free on Apple devices. Unlimited notes with rich text, checklists, tables, sketches, document scanning. Shared notes. iCloud sync counts against 5 GB iCloud free storage. Locked notes with password/biometric. Best for unlimited usage needs.
Up to 5 active projects. Up to 5 collaborators per project. 5 MB file upload limit. Basic priority levels. No reminders, no labels, no filters, no calendar view on free tier. One week of activity history.
Free for individuals — unlimited pages and blocks, 1 member workspace with up to 10 guest collaborators, 5MB file uploads, 7-day page history, basic forms, 1 notion.site, Notion Calendar, Notion Mail (Gmail sync), offline access, basic integrations, API access. Team block limits apply on multi-member workspaces. Best for unlimited usage needs.
Unlimited cards. Up to 10 boards per workspace. Unlimited Power-Ups. 10 MB per file attachment. 250 Workspace command runs per month (automation). Unlimited activity log. Best for unlimited usage needs.
Suite of 45+ business apps with free tiers — Zoho Mail (5 users, 5 GB/user), CRM (3 users), Projects (3 users, 2 projects), Invoice (5 customers), Cliq (unlimited users), Forms (3 forms), and more Best for unlimited usage needs.
Fully free. Unlimited plain-text notes with cross-platform sync. Markdown support. Tags. 30-day version history. Collaboration via shared notes. Published notes with public URLs. No file attachments. Best for open source projects and unlimited usage needs.
Free for 5 users with 1 GB upload limit & 5GB storage. Zoho Office Suite (Writer, Sheets & Show) comes bundled.
Fully free with Google account. Unlimited notes, lists, labels, reminders, color coding. Voice memos with auto-transcription. Image notes with OCR. Shared notes. Images use Google account storage. Best for unlimited usage needs.
Up to 9 lists. Up to 99 tasks per list. 1 calendar subscription. 2 reminders per task. Basic Pomodoro timer. Basic habit tracker (up to 5 habits). No calendar view or task duration on free.
Unlimited docs with size limits. Up to 1,000 rows for native tables, 50 rows for Packs tables. Unlimited editors/viewers. 7-day version history. Cross-doc limited on free tier. Best for open source projects and unlimited usage needs.
Unlimited notes with end-to-end encryption. Cross-platform sync. Plain text editor only on free. 100 MB total storage. No rich text, spreadsheets, file attachments, or note history on free tier. Best for open source projects and unlimited usage needs.
Database and collaboration platform. Unlimited bases. Up to 1,000 records per base. 1 GB attachment space per base. Up to 5 Editor/Creator collaborators (unlimited read-only, 50 Commenter). 500 AI credits/editor+/month. 1,000 API calls/workspace/month. 2-week revision/snapshot history. No automations, extensions, sync, Gantt/timeline views, or record coloring on Free. Best for unlimited usage needs.
Fully free for personal use. Local-only markdown notes. Unlimited vaults, notes, and community plugins. No cloud sync on free (Obsidian Sync is $8/mo). No publish on free. Commercial use requires paid license ($50/user/year). Best for personal projects and unlimited usage needs.
Up to 50 notes total. 1 notebook. 60 MB monthly upload limit. 25 MB max note size. Single device sync plus web. Basic search and Web Clipper included. No offline notebooks, PDF annotation, or email forwarding on free.
Fully free with Microsoft account. Unlimited lists and tasks. Due dates, reminders, recurring tasks. My Day planning view. File attachments up to 25 MB. Shared lists. Outlook integration. Cross-platform. Best for open source projects and unlimited usage needs.
| Vendor | Free Tier | Key Limits | Stability | Verified |
|---|---|---|---|---|
| Apple Notes | Free | Fully free on Apple devices. Unlimited notes with rich text, checklists, tables, sketches, document scanning. Shared not... | stable | 2026-08-16 |
| Todoist | Free | Up to 5 active projects. Up to 5 collaborators per project. 5 MB file upload limit. Basic priority levels. No reminders,... | — | 2026-07-14 |
| Notion | Free | Free for individuals — unlimited pages and blocks, 1 member workspace with up to 10 guest collaborators, 5MB file upload... | stable | 2026-07-09 |
| Zoho Notebook | Free | A free alternative to Evernote. | stable | 2026-09-05 |
| Trello | Free | Unlimited cards. Up to 10 boards per workspace. Unlimited Power-Ups. 10 MB per file attachment. 250 Workspace command ru... | stable | 2026-08-27 |
| Zoho | Free | Suite of 45+ business apps with free tiers — Zoho Mail (5 users, 5 GB/user), CRM (3 users), Projects (3 users, 2 project... | — | 2026-08-14 |
| Simplenote | Free | Fully free. Unlimited plain-text notes with cross-platform sync. Markdown support. Tags. 30-day version history. Collabo... | — | 2026-08-18 |
| Zoho Docs | Free | Free for 5 users with 1 GB upload limit & 5GB storage. Zoho Office Suite (Writer, Sheets & Show) comes bundled. | — | 2026-08-01 |
| Google Keep | Free | Fully free with Google account. Unlimited notes, lists, labels, reminders, color coding. Voice memos with auto-transcrip... | — | 2026-08-19 |
| TickTick | Free | Up to 9 lists. Up to 99 tasks per list. 1 calendar subscription. 2 reminders per task. Basic Pomodoro timer. Basic habit... | stable | 2026-09-04 |
| Coda | Free | Unlimited docs with size limits. Up to 1,000 rows for native tables, 50 rows for Packs tables. Unlimited editors/viewers... | — | 2026-08-21 |
| Standard Notes | Free | Unlimited notes with end-to-end encryption. Cross-platform sync. Plain text editor only on free. 100 MB total storage. N... | stable | 2026-08-17 |
| Airtable | Free | Database and collaboration platform. Unlimited bases. Up to 1,000 records per base. 1 GB attachment space per base. Up t... | stable | 2026-07-11 |
| Obsidian | Free | Fully free for personal use. Local-only markdown notes. Unlimited vaults, notes, and community plugins. No cloud sync on... | stable | 2026-09-02 |
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