Compare 16 free productivity & notes tools, free tiers, and developer deals. 1 we have not been able to confirm in the last 180 days. We could not confirm today's terms for 9 of them: on 8 the page we cite did not answer, and on 1 our own read did not confirm them. Each row says why.
What this name holds: Personal note-taking, documents and to-do apps kept by one person.
5 other names here answer “how do people working together talk and track work”, and each holds a different list: Communication (17), Communication & Messaging (8), Messaging (28), Project Management (49), Team Collaboration (34).
We track 16 productivity & notes services with a free tier we hold as current. This category has been relatively stable — only 3 pricing changes recorded across all vendors.
| Vendor | Tier | Description | Read / catalogue date |
|---|---|---|---|
| Zoho | Free | Suite of 45+ business apps with free tiers — Zoho Mail (5 users, 5 GB/user), CRM (3 users), Projects (3 users, 2 projects), Invoice (5 customers), Cliq (unlimited users), Forms (3 forms), and moreThe page we cite for this offer states no amount, tier or rate we can read when we last looked, on 2026-10-10, so we cannot confirm these terms today. | 2026-10-10 / 2026-08-14 |
| Zoho Docs | Free | FREE - 5GB Secure cloud storage for individual useThe page we cite for this offer names the platform it runs on and not the offer itself when we last looked, on 2026-09-09, so we cannot confirm these terms today. | 2026-09-07 / 2026-08-01 |
| Zoho Notebook | Free | A free alternative to Evernote. | 2026-09-22 |
| Notion | Free | Free $0 per seat/month. Pages & blocks Unlimited for individuals limited for 2+ members Unlimited Unlimited. File uploads Up to 5 MB Unlimited Unlimited Unlimited. Page history 7 days 30 days 90 days Unlimited. External guest limit 10 Unlimited guests Unlimited guests Unlimited guests | 2026-10-06 / 2026-07-09 |
| Todoist | Free | Up to 5 active projects. Up to 5 collaborators per project. 5 MB file upload limit. Basic priority levels. No reminders, no labels, no filters, no calendar view on free tier. One week of activity history.The page we cite for this offer states no amount, tier or rate we can read when we last looked, on 2026-10-14, so we cannot confirm these terms today. | 2026-10-14 / 2026-07-14 |
| Trello | Free | Unlimited cards. Up to 10 boards per workspace. Unlimited Power-Ups. 10 MB per file attachment. 250 Workspace command runs per month (automation). Unlimited activity log. | 2026-10-05 |
| Google Keep | Free | Fully free with Google account. Unlimited notes, lists, labels, reminders, color coding. Voice memos with auto-transcription. Image notes with OCR. Shared notes. Images use Google account storage.The page we cite for this offer states no amount, tier or rate we can read when we last looked, on 2026-09-02, so we cannot confirm these terms today. | 2026-09-02 / 2026-08-19 |
| Obsidian | Free | Obsidian is a local-first markdown notes app. It is free with no limits or sign-up. Commercial use does not require a paid license; a Commercial license is optional at $50 per user per year. Sync is $4 per user per month billed annually. Publish is $8 per site per month billed annually. | 2026-10-02 |
| Apple Notes | Free | Fully free on Apple devices. Unlimited notes with rich text, checklists, tables, sketches, document scanning. Shared notes. iCloud sync counts against 5 GB iCloud free storage. Locked notes with password/biometric.Our read on 2026-09-22 found the page different from the terms we hold, and we hold no confirmation of the terms we publish. | 2026-09-22 / 2026-08-16 |
| Microsoft To Do | Free | Fully free with Microsoft account. Unlimited lists and tasks. Due dates, reminders, recurring tasks. My Day planning view. File attachments up to 25 MB. Shared lists. Outlook integration. Cross-platform.The page we cite for this offer states no amount, tier or rate we can read when we last looked, on 2026-09-17, so we cannot confirm these terms today. | 2026-09-17 / 2026-04-17 |
| TickTick | Free | Up to 9 lists. Up to 99 tasks per list. 1 calendar subscription. 2 reminders per task. Basic Pomodoro timer. Basic habit tracker (up to 5 habits). Free includes a basic calendar view; multiple calendar views and task duration need Premium (US$49.99 a year). | 2026-10-04 |
| Standard Notes | Free | Unlimited notes with end-to-end encryption. Cross-platform sync. Plain text editor only on free. 100 MB total storage. No rich text, spreadsheets, file attachments, or note history on free tier. | 2026-10-02 |
| Simplenote | Free | Fully free. Unlimited plain-text notes with cross-platform sync. Markdown support. Tags. 30-day version history. Collaboration via shared notes. Published notes with public URLs. No file attachments.The page we cite for this offer states no amount, tier or rate we can read when we last looked, on 2026-09-02, so we cannot confirm these terms today. | 2026-09-02 / 2026-08-18 |
| Evernote | Free | Up to 50 notes total. 1 notebook. 60 MB monthly upload limit. 25 MB max note size. Single device sync plus web. Basic search and Web Clipper included. No offline notebooks, PDF annotation, or email forwarding on free.Evernote's pricing page has not resolved for us since 2026-04-23. | 2026-04-23 · tried 2026-10-08, no read |
| Coda | Free | Now sold as Superhuman Docs: coda.io/pricing redirects to superhuman.com/plans/docs. Read 2026-09-13, the Free plan is $0 and includes collaborative docs, Docs AI, connected tables, views and forms, and formulas and automations. Unlimited doc size, AI writing and editing, and 30-day version history are Pro at $12/month per Doc Maker billed annually.The page we cite for this offer does not name it when we last looked, on 2026-09-10, so we cannot confirm these terms today. | 2026-08-21 · tried 2026-09-10, no read |
| Airtable | Free | Database and app-building platform. Free: unlimited bases, 1,000 records per base, 1 GB attachments per base, 1 workspace, up to 5 editors and 50 commenters, 500 AI credits per editor/month, 100 automation runs, 1,000 API calls/month, 2-week revision and snapshot history, Interface Designer. Extensions, synced tables, Gantt/timeline views and expanded color/formatting are paid only; Team is $20/user/month billed annually. | 2026-10-05 / 2026-07-11 |